Features of a SharePoint Learning Platform- VLE Integration

July 29, 2010 by · 1 Comment
Filed under: e-learning, SharePoint 

Another feature of a SharePoint Learning Platform is the integration of a VLE. The most common and best integrated solution for SharePoint is the SLK or SharePoint Learning Kit. This is currently being upgraded by the SLK co-coordinator Richard Willis for SharePoint 2010 and should be available in August.

At Twynham School we use an authoring tool called Author Expert which I will be covering in greater detail next week but here are some screenshots of what is possible. The first shows the ability to integrate images into the scorm resource. As well as this you can embed flash files, audio and video files as well as word and PowerPoint files for a rich media experience.

In addition to creating instructional elements to deliver to learners it is possible to compile a range of quizzes and tests which can be delivered, completed, marked and reviewed. The image below shows a Multiple Choice and Multiple Selection example.


As a final example, with high quality authoring tools it is possible to create a wide range of question types to vary assessment and reflection. Below the image shows a drag and drop exercise which is completed at the end of a unit to demonstrate understanding.

There is of course much more to say about the VLE potential within a SharePoint Learning Platform and I intend the devote most of next week to covering the SLK and particularly authoring tools.

Features of a SharePoint Learning Platform- MIS Integration

July 29, 2010 by · 2 Comments
Filed under: e-learning, Learning Platform, SharePoint 

Having taken you through the differences between a VLE, MLE and Learning Platform I thought it would be useful to exemplify features of a SharePoint Learning Platform. You will be unsurprised to know that I will be using examples from Twynham School’s Learning Gateway to illustrate the different elements which can create a rich Learning Platform.

The first example is integration of what schools in the UK call an MIS or Management Information System. The classic example is our Online Reporting web parts which can be seen below.

The actual student details and contacts are removed but this shows a typical profile of timetable, attendance and performance which all students parents and teachers can see directly through our Learning Platform.

In addition to Online Reporting we are able to pull through a wide range of data which helps school leaders to manage the school. The image below shows the Headline GCSE results for the school in 2007/8. These appear instantly within the SharePoint Learning Platform and can then be interrogated by Faculties, Subjects, Class and student (more on this nearer exam results).

A recent addition to our Learning Gateway is the ability to pull headline attendance data from the MIS and interrogate it to look at different groupings of student and their attendance levels. An example of a report is shown below.

VLE, Learning Gateway or Learning Platform? Guest blog post from SharePoint MVP Alex Pearce

July 28, 2010 by · 1 Comment
Filed under: e-learning, Learning Platform, SharePoint 

As I have been working through this series I had contact from SharePoint MVP Alex Pearce who I have worked with for over three years. He works directly in education on Local Authority wide projects and has recently been writing about VLEs, Learning Gateway and Learning Platforms. As I was writing a series on SharePoint in Education he kindly offered to add his own thoughts based on his experience.

Alex Pearce writes his own blog which can be found here

Guest post by SharePoint MVP Alex Pearce

In recent months I have had numerous discussions about what the differences are between a Virtual Learning Environment, a Learning Gateway and a Learning Platform.  Other conversations I have had is ‘what should I name my environment?’  So what is the difference?

A Virtual Learning Environment is a teaching tool that can assist you in your lessons from assigning a piece of work to it being a whole topic or course.

With past experience I have used SharePoint Learning Kit as a single file delivery tool.  Of course like any other VLEs, SharePoint Learning Kit can assign the documents to the Learner at the selected time and also auto mark the SCORM file quiz you have created.  As an addition to SharePoint Learning Kit, there is the SLK Course Builder that lets you assign a whole set of documents over time.

A great example of this was a school I saw using Moodle.  Due to the lack of demand they couldn’t get a full class of students for Religious Studies, so they created a course in Moodle where they assigned the work throughout the year.  Unfortunately they still had to have 4 lessons throughout the year after school as the exam board required a discussion/debate as part of the curriculum.  The great news for the school was that all the students passed the GCSE with an A* to C.  The school also decided through consultation with students that they would do all this work after school so it would allow the students to do an additional GCSE if they choose to.  This also meant they had another 30 students take the Religious Studies GCSE.

So a Virtual Learning Environment is a teaching tool for your lessons and courses.

Learning Gateway

Learning Gateway is a framework and management tool for your school.  There are no right and wrong ways of creating your Learning Gateway but the idea is to publish all the computer based data through a single portal.

As you can see from the diagram above there are some fundamental elements of a Learning Gateway.   The main point from this is that everything is published through a single portal and even though these elements are separate in the image above, they can connect and migrate between each of them.

A Learning Gateway doesn’t have to have a single VLE, it can have multiple solutions.  You should have the right products for the right lesson or course you want to deliver to your students.  Is there one VLE out there that can do everything for every teacher in their school?

The gradebook feature of your VLE is essential to ensure your parents can access the right data about the progress of their pupils.  This can be presented in your VLE along with the parent handbook/policies, recent school newsletters, parent calendar and other information that changes frequently for the parents.  They have their own username and password and collect the information that is provided from the school MIS database such as their childs timetable, attendance.  This is what the portal layer of the Learning Gateway will present.  The gradebook should also allow teaching staff and senior leaders to monitor the progress of students in a simple and easy way.

A Learning Gateway is a document management solution for your school, your policies and management documents but also your curriculum resource that your students can log onto to access.

While working at Great Barr School we implemented a Governors portal which allowed them to have access to a secure email server that they could email sensitive information to each other within a secure environment.  During a conversation with the Chair of the Governors he said that they spent the first 2 hours reading documents about students before getting down to business.  Having implemented this into the school for these key stake holders, they were able to read a document and make point about them in their collaboration meeting so their meetings became more productive and less time consuming.

A Learning Gateway incorporates all your internal services within your school into a single portal for all your stakeholders.

Learning Platform

A Learning Platform is where you take a Learning Gateway to the next step.  In the image above we show all the internal services at the schools.  A Learning Platform incorporates all the external services as well.  These services can come from your Local Authority, the local government or other cloud based solutions.  What we want to achieve is a single place of all content, with a single sign on and a centralised search so the end user can find the learning resources they need for that lesson.

We also have a centralised taxonomy so all the schools in that Learning Platform tags their resources with the same term it allows collaboration between schools, staff and students.  This is where the search comes into play even more to allow more resources available to the teacher and student.

For an effective Learning Platform a Country wide taxonomy is required so external services from government agencies such as the Department of Education and Partnership for schools have their resources tagged with the same tags as the learning resources within a school.  This could be taken into a worldwide education taxonomy allowing international schools to search resources in other country and then adding the different languages for the same work can benefit students who don’t speak English as a their main language.

The image below is taken from a presentation I have given a few times about Learning Platforms.  It shows how external services can be integrated into a single user experience that is not just for the schools but potentially for the whole school district. Under pinning all of these is the taxonomy and search.

A fully integrated Learning Platform can only be achieved when all parties have their services available in the Learning Platform in the same standard as all the others.

One key element to a Learning Platform that pulls in many services is the Identity Management Solutions also known as IdM.  When a user navigates from the portal layer into the city library website the user should be given an experience that suites their need such as books that are relevant to their age.   Many of these systems will require a user to authenticate but this is where the IdM and single sign on solutions plays in and allows students to move seamlessly between websites giving them learning resources they actually need.

Another key element is the MIS (the school Management Information System) as many schools will need to import/export information with the Learning Platform as well as present information to the learner, teacher, school and the local authority.  A standard of exporting data is required (such as SIF http://www.sifinfo.org) to allow data about the learner to move to and from but also including grades they have achieved in the VLE so they can be used to generate reports and pass these to other agencies.  With the correct trend analysis of these grades a user can start to learn individually with the Learning Platform auto assigning work to the learner based on their skill across all subjects, giving the best, individual learning program to a student.

So what is a Learning Platform?  A Learning Platform incorporates all internal services and external services a school can use into a single portal allowing the user to search from one location and find the most relevant learning resource they need at that time.

What is a SharePoint Learning Platform? SharePoint in Education e-learning series post 6

July 28, 2010 by · 4 Comments
Filed under: e-learning, SharePoint 

Over the last two days we have been looking at the ideas behind VLEs and MLEs with the following posts if you want to catch up.

Post 1 What is a VLE?

Post 2 How does a VLE support learning? (part 1)

Post 3 How does a VLE support learning? (part 2)

Post 4 Why should educational institutions consider implementing a VLE?

Post 5 What is an MLE and why should you implement one?

This leads us to the idea of a Learning Platform- what is it? I have a third diagram to illustrate what a Learning Platform is which has be generously provided by my good friend Alex Pearce.

Looking at the diagram you can see that a Learning Platform contains a VLE and you may think it is actually no different from an MLE. All the interoperability of an MLE is in evidence here with the various databases connecting up but a Learning Platform moves beyond and MLE in three ways.

Surfacing of information

The real beauty of a Learning Platform which I think many people have missed is the ability to surface vast amounts of data from disparate sources. Again you may think this is simply what an MLE will do but the crucial difference is the end user experience where they view and use all data within the Learning Platform. Whereas many educationalists saw the Learning Platform as being a feature rich resource it is simply a platform on which to create feature rich functionality. The key here is the potential for integration and as one end user once described, ‘a one stop shop for everything I need to do’.

Metadata and Taxonomy

Another key distinction for a Learning Platform can be seen in the green and blue wrappers around the diagram. The real power of a Learning Platform is the ability to collect, sort, index and aggregate data. Although people get hung up about what metadata is it can simply be described as the contextual information about your SharePoint content which can inform us about the subject, audience, author and intent of the data. In an educational context this is one of the most underused features of a Learning Platform but the ability to create metadata and integrate multiple sources of external data becomes a killer feature when you can….


One of the biggest challenges within an institution is the fine line between being data rich and having data overload. The final wrapper in a Learning Platform is the ability to search all of your content whether native to SharePoint or from an external database. Once your SharePoint content is tagged with metadata this of course becomes even more powerful and indexing within documents allows for a very powerful search experience.

This week on SharePoint in Education: What is a VLE MLE and Learning Platform?

July 25, 2010 by · Leave a Comment
Filed under: SharePoint 

Now that school is out and many colleagues have gone on a well deserved holiday I thought I should unleash a few series I have written over the last term which I have not had chance to post. This week I am going to focus on three key terms I hear at almost any e-learning conference I attend: VLE, MLE and Learning Platform. As many of you will know it is a pet hate of mine that these terms are used as if they are interchangeable and often with little understanding of what they mean.

What do the terms VLE, MLE and Learning Platform mean and how are they related? During the series I will be releasing 15 posts throughout the next week and the whole series will then be made available as an e-book to download and share with your colleagues.

Free Webcast- FAST for SharePoint- What you need to know!

The 15 part series will run  as follows:

Post 1 What is a VLE?

Post 2 How does a VLE support learning? (part 1)

Post 3 How does a VLE support learning? (part 2)

Post 4 Why should educational institutions consider implementing a VLE?

Post 5 What is an MLE?

Post 6 What is a SharePoint Learning Platform?

Post 7 VLE, Learning Gateway or Learning Platform? Guest blog post from SharePoint MVP Alex Pearce

Post 8 Features of a SharePoint Learning Platform- MIS Integration

Post 9 Features of a SharePoint Learning Platfom- VLE

Post 10 Features of a SharePoint Learning Platfom- Tagging and Rating

Post 11 Features of a SharePoint Learning Platfom- The Power of Search (1 of 3)

Post 12 Features of a SharePoint Learning Platfom- The Power of Search (2 of 3)

Post 13 Features of a SharePoint Learning Platfom The Power of Searcch (3 of 3)

Post 14 Features of a SharePoint Learning Platfom- Social Features

Post 15 Where to find more

The benefits of building SharePoint websites

July 22, 2010 by · 1 Comment
Filed under: SharePoint 

In the last post I showed a recent School website which has been built within SharePoint. The same school has also commissioned a separate website for their Sixth Form which can be seen below:

Why create your website in SharePoint?

In the last post I covered the changes in attitude as people are increasingly realising that SharePoint is an effective platform for delivering websites. There are a number of other key reasons why building a website in SharePoint makes sense.

  1. The site navigation and structure can easily be changed by a SharePoint admin as new areas need to be created. At Twynham this happens all the time when new A-level courses are added and new events take place.
  2. The content within a SharePoint website can be easily and instantly changed by a non-technical administrator so that it is always up to date and does not waste the time of technical staff.
  3. Building a SharePoint website on top of your Learning Gateway reduces the cost of hosting websites on different platforms or paying for organisations to host your website.

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